Position: BSMT Supporting Officer

Location: Suzhou Campus
Salary: Salary and benefits packages are competitive and commensurate with rank and experience.
Position Closing Date: 31st October, 2022 (early submission of applications is encouraged)
Contract Type: Fixed-Term/3-year contract, renewable. 3rd contract is open-ended

Roles & Responsibilities:

·Arrange and support (agenda preparation, logistic, catering, onsite support, minutes etc.) BSMT weekly meeting and act as the secretary to relevant committee meetings as requested;

·Provide daily administrative support to BSMT; Coordinate BSMT visiting schedule, lead and coordinate external visits from other department and partner Universities, process related administration work for timely and high-quality delivery;

·Organise and facilitate communication, draft briefing documents and paperwork, prepare agenda/minutes, track follow-up action, and follow through on issues in a timely manner;

·Maintain and update IBSS Guideline Repository Box folder

·Assist HoDs in Departmental faculty recruitment, e.g. summarizing candidates’ qualification per HoD request, facilitating on campus interviews;

·Help to process School level award nominations and provide administrative support as needed;

·Work closely with school administrators, academic colleagues, professional services groups, other departments and Partner Universities ensuring compliance of School guidelines and University regulations, policies and procedures;

·Provide backup support for colleagues in need;

·Perform other worked related tasks assigned by the School manager.

Essential Qualifications & Skills:

First degree or equivalent in a relevant subject, e.g. project management, business administration, etc.

Awareness of cultural diversity within an international environment

Excellent written and oral communication skills in both English and Chinese

Excellent organisational and co-ordinating skills

Attention to detail in working on reports and correspondence

Ability to deal effectively with a wide range of people, to work as part of a team,

Ability to work on a variety of tasks at the same time, and to prioritise tasks/activities effectively

Desirable Qualifications & Skills:

Postgraduate qualification

Experience of working in education, preferably in a university

Experience of dealing with large, interdisciplinary teams

Knowledge of UK higher education system

Ability to suggest ways of improving working practices and use of resources

Ability to solve standard, predictable problems in accordance with procedures and precedent

Application Link: https://career15.sapsf.cn/sfcareer/jobreqcareer?jobId=2443&company=xjtlu